Relieving Letter Format, Format of Relieving Letter in doc, MS Word

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A relieving letter is a formal document that is addressed to the employee by the employer. It proves that the employee has finished all of his or her duties at an organization or company and that his or her period of employment has come to an end. This kind of document is obligatory when it comes to applying for a job in other companies. In other words, it is important because it certifies that you are not involved with any other affairs in other companies.

It can be issued either on your last day at a job or after you have requested it from an employer. It should be printed, but you can scan and mail it to the new employer, depending on their requirements.

Due to the fact that this letter is formal, it usually follows a certain pattern of writing. Therefore, there are many templates both for requesting it and issuing it. In case you are in need of this type of document, and you are wondering how to get one, take a look at the article below.

Requesting a Relieving Letter


If you have not received a relieving letter upon leaving a company, you should request it from an employer. This letter can be written in a few ways. The necessary components include your name, the company you have worked for, and the exact date when you have completed all the requirements from the company. Check out one of the options below.

Dear Sir/Madam insert Name,

This is to request you that I am looking forward to receiving my relieving letter. I resigned from the insert company name on the insert date and completed all the necessary obligations. Further, my last working day with the company was insert date.

I would be grateful if you issued the relieving letter at your earliest convenience due to the fact that I need to submit it to my future employers.

Thank you in advance.

Kind Regards
insert name.

Issuing a Relieving Letter


On the other hand, if you are in the position to issue the relieving letter, it needs to contain a few obligatory components as well: the name of the employee, the name of the company, the statement that the employee has completed all of the required obligations, as well as the exact date, and your signature. It is very helpful to look for templates online since there are many of them which can be downloaded for free. Further, they can be opened in Microsoft Office Word. Once you download and open the template, all you have to do is insert the necessary information, such as the name of the company, the name of the employee, and the date. Also, don’t forget to sign the document.

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