You have a lot of important paper documents that you need to organize, but you don’t want to spend all your time converting them into digital files. Sure, it’s easy enough to scan a few pages at a time, but what about all those boxes full of documents that need organizing?
Know Your PDF Tools
PDFs are a common file format used for electronic documents. They consist of a bitmap image of the text and graphics and are usually created with Adobe Acrobat or Microsoft Word. There are many tools to help you create, edit and organize PDFs.
Some people find it hard to rearrange PDF files when they have too many pages in one document (or file). This can be confusing if you’re trying to find something specific in the documents because there is no way to search through them quickly. Also, it’s hard when they’re not organized, so that’s why they are going to show you some tricks on how to organize your PDF files. Hopefully, this will help other people too who have trouble organizing theirs as well!
Adobe Acrobat experts state, “Online PDF organizer puts you in control of your content.”
Tidy Up Info Before Saving
If you have a document that’s really useful but is full of information that doesn’t fit the theme of your document, consider using tabs. Tabs are a great way to keep everything organized and easily accessible.
For example, if you have written a report on how to knit sweaters, but there’s also information about how to crochet hats within it—you can simply create two separate tabs. For example, one tab is named “sweater”, and one is named “hat.” This way, you could go back and find whatever section you need without having to read through all of it again or search through all the text looking for something specific!
Use a Dedicated PDF Manager
You can use a dedicated tool to manage your PDFs. It is recommended to use one that is easy to use and has a good search function. A tool that allows you to do more than just organize your PDFs will be most effective at helping you get things done.
A tool that is affordable and easy to use is ideal for any business or individual who needs help efficiently organizing their PDFs.
Digitize Your Paper Files
The first step in organizing your PDFs is to digitize your paper files. You can do this by using a scanner, a mobile scanner, an app for scanning, or scanning websites. If you need help determining what kind of scanner you need, check out the rundown on the best scanners for home and office use.
Once you’ve chosen a scanner and scanned all of your documents into digital files (you can also scan some things directly into cloud storage), it’s time to start organizing them!
Use Folders and Labels
Organizing your PDFs can be a bit of a pain, but there are some tricks you can use to make things easier. For example, you’re probably familiar with folders—they’re the little nested squares in your computer’s directory tree, and they’re great for organizing your files by topic.
If you have a lot of documents that are all related to one another and need to be kept together but aren’t quite logical enough to group under one folder name (like “work” or “Grocery List”), consider adding subfolders within the main folder to help organize them further.